Booking System Trafft

Description

Trafft booking system is a free booking and appointment scheduling software that flawlessly organizes services, employees, and locations. It helps your clients easily navigate the booking process and find the most convenient time slot in their availability calendar for appointments. Trafft, with its impressive scheduling features, enhances customer satisfaction and saves you time by seamlessly transitioning the entire process online. It also offers automatic notifications, appointment reminders, online payments, refunds, and more to provide you with an all-in-one booking system.

This booking plugin is designed as an integration for Trafft SaaS, aiming to assist WordPress users in seamlessly incorporating the Trafft SaaS booking form and availability calendar onto their WordPress pages.

HOW TRAFFT’S BOOKING SYSTEM WORKS WITH WORDPRESS

Through seamless integration with WordPress, Trafft grants you the capability to effortlessly incorporate the booking form into any WordPress site with minimal effort. To facilitate this, you need an existing Trafft account, and you can easily link it with Trafft’s dedicated WordPress booking plugin. With this setup in place, you’ll be able to convert more website visitors into loyal customers.

Being an integration for Trafft SaaS, this booking plugin involves specific calls to external servers that store your account data:

  • CSS files for loading visual styles,
  • JS files for all frontend logic.

Data and layout are retrieved from your Trafft account. All resources are loaded from Trafft and its subdomains. For instance, if your Trafft account URL is myaccount.trafft.com, the loading occurs from this link. In case you wish to find out more you can refer to our terms of service and the privacy policy.

LINKING THE ACCOUNT AND ADDING THE BOOKING FORM

To establish the connection and integrate the booking form on your website, please follow these steps:

  1. Within the WordPress dashboard, locate the Trafft icon in the left sidebar and click on it.
  2. Enter the name added in the “Your Booking domain” option during the sign-up process on Trafft SaaS. Typically, this is your business name, and we automatically fill the “Your Booking domain” field during sign-up based on the business name you entered. If you don’t recall it or have changed the name in this field, simply go to the admin dashboard area of Trafft SaaS and copy and paste the relevant part of the URL.
  3. Click “Save” to link the Trafft Saas account with the Trafft booking plugin and load data.
  4. Within the WordPress dashboard, navigate to “Pages” and select the specific page where you wish to incorporate the booking form.
  5. If you’re utilizing a supported page builder, search for “Trafft” in the Search bar, then either click on the Trafft icon or simply drag and drop it to the desired section
  6. You will notice a new option in the sidebar: “Preselect Booking Parameters.” This feature assists you in choosing a particular employee, service, category, and/or location, allowing you to display specific availability on your page.
  7. Once you’ve done, save your changes and the booking form will seamlessly appear within the chosen area of your website.

HOW TO CREATE THE ACCOUNT

If you haven’t signed up for Trafft’s free appointment scheduling software yet, simply follow this link to initiate the account creation process. Right after you create and access the account, you can connect it with the Trafft WordPress booking system. Pro tip: don’t forget to create services and employees, and set up the schedule and booking calendar before adding the booking form to your website.

WHO CAN BENEFIT MOST FROM TRAFFT BOOKING?

A wide range of businesses benefit from the Trafft booking system, especially service providers. Let’s see how each industry utilizes Trafft’s appointment scheduling features:

Beauty salons create availability calendars and booking forms for their websites in no time, which allows their customers to schedule appointments without lengthy phone calls. They can also use special tags for employees and services such as “Most Popular” to encourage customers to book immediately. In Trafft’s dashboard, they can see the most occupied employee or service and tailor their marketing strategy according to that data.

Explore Trafft’s beauty salon booking system in action.

Barbershops basically operate on auto-pilot while Trafft’s booking system takes care of notifications, payments, refunds, and availability calendar, automatically adds appointments to customer’s calendars, and even has booking form templates barbershops customize. What’s even better is that they can allocate special buffer time before or after appointments to have time to clean up after the customer, prepare for the next, or simply unwind.

Explore Trafft’s barbershop booking system in action.

Trafft’s flexible calendar management ensures that your availability is accurately reflected, avoiding the risk of double bookings or scheduling conflicts. Whether you hold in-person consultations or virtual sessions, Trafft’s got your back with multi-location support, Google Meet, Zoom, and MS Teams integrations.

Explore Trafft’s consulting booking system.

Trafft’s booking system empowers teachers to teach without worrying about class scheduling because it offers support for group bookings, recurring appointments, and multi-location coordination.

Trafft’s booking system helps maintain an organized calendar and schedules for all fitness professionals, from personal trainers to gym owners and fitness centers.

Healthcare institutions can manage employees, services, availability calendars, patient info, and working hours with an all-in-one booking system specifically designed for their needs. With appointment and customer notes features, employees will always provide high-end care to patients and always be in the loop before the appointment.

Explore Trafft’s health clinic booking system.

Reduce waiting time in queues and enhance staff productivity in government offices. How? By using appointment scheduling features that automate daily operations and provide online scheduling 24/7. Appointments can be as short as 5 minutes, meaning the administration can schedule everything with Trafft – even receiving documentation which significantly boosts efficiency.

Plumbers, handymen, and other home service providers use Trafft because it completely eliminates back-and-forth communication when clients schedule appointments. Home service providers can add an “Address” custom field that customers fill in, and Trafft automatically finds Google Maps location. The result? They always know where to go!

Professional cleaning companies love Trafft because it helps them focus on their work instead of administrative tasks. Invoicing? Trafft’s booking system takes care of that. Scheduling? Trafft’s already done it. Collecting upfront payments to protect your cleaning business? Trafft’s got your back!

Even automotive service providers, such as car detailers and mechanics love Trafft because it keeps their calendar full with appointments while they provide top-notch services to clients.

Trafft is the perfect appointment scheduling plugin for professional service providers because it automates everything you dread doing, including tax management, invoicing, finding free time slots, and sending reminders.

Useful links 🔗

Official Page || Documentation || Features || Youtube || Instagram || X || Facebook

SIGN UP FOR FREE

Sign up for a free Trafft booking account by following this link. The free version includes unlimited appointment booking, 200 email reminders per month, SMS notifications, Google, Outlook or Apple calendar sync, Group Booking, Extras, Special Days, Coupons, and the Android app and IOS app. You can upgrade to Trafft Premium at any time and you will get access to the advanced features such as online payments, deposits and refunds, recurring appointments, taxes and invoices, marketing tools, advanced customisation options, and more.

Upon registration, you will gain access to a 14-day free trial during which all features will be fully accessible. Once the 14-day trial period concludes, you can opt to either continue using the Free plan or select one of our premium plans. To get more information about included features and to compare our plans follow this link.

The Free Plan includes:

  • Unlimited services,
  • Unlimited appointments,
  • Unlimited customers
  • Customizable appearance,
  • Up to 5 users with the possibility to add more,
  • 5 custom features, including:
    • Synchronisation with Calendars including Google Calendar + Google Meet, iCal, and Outlook Calendar + Microsoft Teams,
    • Extras,
    • Group Bookings,
    • Coupons,
    • Special days, and many more!
  • 200 emails per month,
  • SMS Notifications,
  • Dashboard Reporting,
  • Android App and iOS app.

Trafft Premium Plans also include:

  • Multiple templates for the outstanding scheduling experience,
  • Multiple Payment Gateways
  • Recurring Appointments
  • Multiple Locations
  • Custom Notifications
  • Integrations with tools for online meetings, including Google Meet and MS Teams that are also available in free plan + Zoom integration
  • Integrations with various marketing tools
  • Custom Fields
  • Invoices
  • Tax management
  • Deposit Payments
  • Refunds
  • Custom Roles and Permissions
  • WhatsApp Notifications
  • Time Zones
  • White Labeling and more.

TOP FREE APPOINTMENT SCHEDULING FEATURES

Experience the freedom of efficient appointment management with Trafft’s top-notch free features, designed to elevate your scheduling experience:

  • Unlimited appointments

Bid farewell to appointment constraints with Trafft’s unlimited appointments feature. Whether you’re a solo practitioner or managing a team, schedule as many appointments as you need without restrictions. This flexibility ensures you can cater to your growing business needs effortlessly.

  • Two-way calendar synchronization

This feature ensures that your Trafft calendar integrates seamlessly with your existing calendars, whether it’s Google Calendar, Outlook, or Apple Calendar. Two-way syncing guarantees that updates made in Trafft reflect in your external calendars and vice versa, eliminating the risk of double bookings or scheduling conflicts.

  • Automated reminders

Clients receive timely reminders about upcoming appointments, reducing no-shows and enhancing overall customer satisfaction. Stay connected effortlessly and ensure that both you, your employees, and your clients are well-prepared for every appointment.

  • Insightful dashboard

Gain valuable insights into your scheduling performance with Trafft’s insightful dashboard. Track appointments, monitor occupancy, and assess your business’s performance effortlessly. The dashboard provides a comprehensive overview, empowering you with the information needed to make informed decisions and optimize your scheduling process.

  • Android and iOS Apps

Stay connected and in control, even on the go, with Trafft’s dedicated Android and iOS apps. Access your scheduling platform from your mobile device, manage appointments, and stay informed about your business anytime, anywhere. The mobile apps ensure that you are always at the forefront of your scheduling operations, providing unparalleled convenience.

Grow and scale your business with unlimited appointments in Trafft’s free plan.

TOP PREMIUM BOOKING SYSTEM FEATURES

Unlock a superior booking experience with Trafft’s booking system’s top premium features, providing unmatched flexibility and control:

  • Payments

Trafft’s booking system handles transactions by offering your clients versatile payment options including full upfront payments or partial upfront payments, providing a convenient and secure payment experience. This feature ensures a smooth and reliable financial transaction process integrated directly into the booking system. Trafft’s booking system integrates with your favorite payment getaways including Paypal, Stripe, Mollie, and Authorize.net.

  • Recurring appointments

Whether scheduling weekly fitness classes, monthly consultations, or any regularly occurring service, Trafft simplifies the process. Save time, enjoy financial stability, and enhance customer satisfaction by automating the booking of recurring appointments, creating an efficient experience for both service providers and clients.

  • Manage multiple locations with one booking system

Experience unparalleled convenience with Trafft’s capability to manage multiple locations seamlessly within one booking system. Ideal for businesses with diverse operations or various branches, this feature allows you to centralize and synchronize your scheduling efforts. Enjoy the efficiency of overseeing bookings across different locations from a unified platform, ensuring a cohesive and organized approach to your services.

  • Custom fields

You want to get to know your customers better? Trafft’s booking system’s got you covered! You can ask your customers whatever you want by adding custom fields directly to your booking form. Collect additional information, grab some insightful marketing data and have full control of your booking form. You can control which fields are mandatory and the format of questions and answers.

Once you get to know what Trafft’s booking system offers, feel free to choose the plan that best fits your needs and elevates your appointment scheduling experience.

WHY USERS LOVE TRAFFT’S APPOINTMENT SCHEDULING SOFTWARE?

A Vital Part of My Business

I love a tool that is easy to use and set up, looks great and is solid in every aspect. The support team are excellent and super helpful. Most of all, I contacted a few clients to get feedback on what they thought of this booking setup (as they are the ones who really need to like it). and they are impressed and my bookings have increased from it. That’s a win for me. – peterhons

GETTING STARTED WITH TRAFFT’S APPOINTMENT SCHEDULING

With Trafft, you can set up a basic booking system in less than 10 minutes. Here is a step-by-step guide on how to get started with Trafft and schedule those appointments with ease:

  1. Sign up for Trafft (it’s free)
  2. Configure general settings such as default time slot step, minimum time required before canceling, date format, time zone, etc.
  3. Create services including service categories, descriptions, duration, and price.
  4. Add employees and don’t forget to assign them services! Only when you do will it all appear as it should on your booking form.

You’re all set, now it’s time to enable it on your WordPress website.

Screenshots

  • Trafft dashboard
  • How to connect the account
  • Page Builders and Features
  • Adding Shortcode in Gutenberg
  • Adding Shortcode in Elementor Page Builder
  • Light Booking Form View
  • Dark Booking Form View

Blocks

This plugin provides 1 block.

  • Trafft Booking

Installation

Downloading and installing Trafft is a straightforward process, However, if you encounter any issues during any of the steps, please don’t hesitate to reach out to us at help@trafft.com.

To begin using Trafft, please follow these steps:
1. Click the download button on this page,
2. Go to the Plugins page in the WordPress menu, click on the “Add New” button, then “Upload Plugin” button, choose the zip file, and then click on the “Install Now” button,
3. Once the installation process is complete click on the “Activate Plugin” button and Trafft icon will appear inside the WordPress menu

LINKING THE ACCOUNT AND ADDING THE BOOKING FORM

To establish the connection and integrate the booking form, please follow these steps:

  1. Within the WordPress dashboard, locate the Trafft icon in the left sidebar and click on it.
  2. Enter the name added in the „Your Booking domain“ option during the Sign Up process on Trafft SaaS. Typically, this is your business name, and we automatically filled the „Your Booking domain“ field during sign-up based on the business name you entered. If you don’t recall it or have changed the name in this field, simply go to the admin dashboard area of Trafft SaaS and copy and paste the relevant part of the URL
  3. Click „Save“ so we can link Trafft Saas account with the Trafft booking plugin and load data.
  4. Within the WordPress dashboard, navigate to “Pages” and select the specific page where you wish to incorporate the booking form.
  5. If you’re utilizing a supported page builder, search for “Trafft” in the Search bar, then either click on the Trafft icon or simply drag and drop it to the desired section
  6. You will notice a new option in the sidebar: „Preselect Booking Parameters.“ This feature assists you in choosing a particular employee, service, category, and/or location, allowing you to display specific availability on your page.
  7. Once you’ve done, save your changes and the booking form will seamlessly appear within the chosen area of your website.

FAQ

How to locate the name that needs to be entered in the „Trafft account URL“ field?

This is the name that you’ve entered as your booking domain during the Sign Up process on Trafft. Typically, it is your business name, and we automatically filled the „Your Booking domain“ field based on the Business name you entered. However, if you’ve changed it afterward, the name entered for the Booking domain is what you need. By entering and saving this name, we can load resources from your account, enabling you to use the Trafft Booking form on your WordPress website.

Please note: If you’ve used our Custom Domain option, simply enter the segment of the URL displayed when accessing the Trafft SaaS admin dashboard.

I’ve inserted the booking form, but I’m missing specific services, locations, or employees. What could be the issue?

There can be several reasons for this:
1. If certain service is missing first check if you have selected „This is a private service“ option, since in that case the service will not be available for booking on the booking form;
2. Please check whether all employees are assigned to the services;
3. Check if the working hours are correctly set and all services fit the working periods;
4. Check if the services and locations are added to the working hours, and
5. Check if all employees, services and locations are Enabled.

Which page Builders are supported?

Currently, we offer integrations with Gutenberg and Elementor. However, additional integrations are on our roadmap.

Can I select multiple services using „Preselect Booking Parameters“ option?

At the moment this option is not supported, you can preselect only one specific service, employee, location and category in order to present the Trafft Booking form on your page.

Can I customize the booking forms to match my website’s branding?

Yes, Trafft’s WordPress booking system offers customization options, allowing you to tailor the booking forms to match your website’s branding. You can adjust colors, fonts, and other design elements to create a cohesive and professional look.

What kind of customer support does Trafft offer for its WordPress booking system?

Trafft is committed to providing excellent customer support. You can access comprehensive documentation, tutorials, blogs, and other resources. If you don’t find what you’re looking for, contact the support team for any inquiries or assistance related to the WordPress booking plugin.

Can I add custom fields to the booking forms to gather specific information from clients?

Yes, Trafft’s WordPress booking plugin includes a premium feature for custom fields. You can add personalized fields to your booking forms, enabling you to collect specific information tailored to your business needs.

Reviews

8. Februar 2024.
This system is excellent; I’ve been using it for myself and my clients for a while now. It probably has the best balance between features and cost in its category. I’m glad to see it natively integrated into WordPress.
20. Januar 2024.
A integração funciona muito bem, parabéns, o app iOS ficou show! O melhor sistema de agendamento!
11. Januar 2024.
I love a tool that is easy to use and set up, looks great and is solid in every aspect. The support team are excellent and super helpful. Most of all, I contacted a few clients to get feedback on what they thought of this booking setup (as they are the ones who really need to like it). and they are impressed and my bookings have increased from it. That’s a win for me..
Read all 3 reviews

Contributors & Developers

“Booking System Trafft” is open source software. The following people have contributed to this plugin.

Contributors

Changelog

v1.0.5
* Compatibility with WordPress 6.5.3 approved
* Small bug fixes and stability improvements

v1.0.4
* Fixed issue with the services dropdown and employee dropdown warning

v1.0.3
* Added the language parameter for a shortcode. Added the shortcode to the widget section

v1.0.2
* Readme file has been updated with the latest changes

v1.0.1
* Fixed issue with preselecting the service category as the booking parameter for a shortcode

v1.0
* Trafft Booking Plugin Launch!